Acentra Health Transforms IT Spend, Saving $338K In 60 Days
Overview
Facing escalating IT costs and fragmented spend, Acentra Health, a North American healthcare management leader employing 3,000 professionals, encountered mounting challenges. With SaaS and services budgets exceeding $20MM, inefficiencies from redundant licenses and disjointed processes stifled growth and operational agility, making a transformative change imperative to sustain its competitive advantage.
Partnering with SaaSrooms, Acentra Health embraced a data-driven procurement strategy. SaaSrooms developed a 2‐year savings plan targeting $1,000,000 by enhancing usage visibility, refining contract negotiation, and optimizing licenses. This collaborative approach not only streamlined processes but also delivered over $338,500 in savings in the first 60 days, redefining their spending model.
The Solution
SaaSrooms introduced an integrated approach for Acentra Health, offering real-time software usage insights and rigorous tracking of IT spend. It exposed inefficiencies, allowing actionable measures to optimize procurement processes and reallocate resources in a streamlined, data‐driven manner.
Leveraging advanced contract negotiation and supplier realignment, SaaSrooms’ strategy drove notable cost reductions. By shifting Oracle to a third-party provider, eliminating redundant Microsoft 365 licenses, and right-sizing Okta contracts, they delivered enhanced service levels and operational efficiency.
Key Outcomes
Oracle Savings
Acentra Health saved $300,000 by transitioning Oracle services to a third-party provider. This shift improved SLA performance and commercial terms while optimizing IT spend and reinforcing reliable support across essential applications.
Microsoft 365 Optimization
Through removal of redundant licenses and targeted downgrades, the Microsoft 365 environment was streamlined—yielding $30,000 in savings. This initiative eliminated unnecessary expenditures and aligned usage with true operational demand.
Okta Contract Right-Sizing
By calibrating Okta subscriptions to match actual deployment, Acentra Health secured $40,000 in savings. The precise adjustment eliminated overpayments and ensured license coverage was cost-effective and accurately met current user requirements.
Procurement Enhancement
Integrating streamlined procurement processes with data-driven insights and robust supplier management, Acentra Health transformed its IT spend landscape. In just 60 days, they unlocked $338,500 in savings, setting the stage for ongoing efficiency gains and long-term fiscal resilience.
